The arts house safeguarding policy

The Arts House has a duty of care to safeguard from harm all children and young people with whom it interacts. Children and young people occupy a central place within The Arts House and our work. We strongly believe that all children and young people have the right to be treated fairly, justly, and have the right to freedom from abuse and harm. This policy details some of the legal requirements, organisational procedures, and best practices applicable to all team members, volunteers, and contractors. Our policy ensures that all our team members and volunteers are carefully selected and vetted, have the relevant qualifications and experience, and accept responsibility for helping to prevent the abuse of children and young people in their care. We aim to offer comprehensive advice to our team members and freelance contractors with regards to legal requirements and good practice. All suspicions and allegations of abuse and poor practice will be taken seriously and responded to swiftly and appropriately. We have procedures in place to address poor practice, and to help any child/young person who appears to be at risk, or who appears to be a victim of abuse. We will offer help and support when a child/young person tells us that they are affected by these issues.

• Parents will be notified well in advance of any external event opportunities that are separate from the regular weekly classes. These events may include performances in theatres or other venues.
• Parents can decide if they want their child to take part in these additional activities. Participation in off-site performances is not mandatory.
• The Arts House will ensure that all external events are appropriately staffed with teachers, managers, and volunteer helpers, all of whom have undergone enhanced DBS checks.
• Safety measures implemented during off-site events are dependent on the hosting venue. The Arts House will conduct thorough risk assessments to mitigate any risks to the participants.

• All teachers, volunteers, and contractors of The Arts House are required to undergo enhanced DBS checks before commencing their roles.
• All team members will undergo a recruitment process, including an in depth interview to determine their suitability for the role. They will also be asked to provide references to confirm their suitability and documentation to confirm their identity. 
• Additionally, all staff members will sign a self employed contract and this document confirming that they have read and understood this safeguarding policy.
• Emergency procedures, including reporting and responding to safeguarding concerns, will be communicated to all staff members as detailed below.
• Appropriate training sessions will be conducted to ensure that team members are equipped with the necessary knowledge and skills to safeguard children and young people effectively.

• The Arts House will conduct thorough risk assessments for all activities and events involving children and young people.
• All team members will familiarise themselves with the indicators of abuse as listed in this document, including physical, emotional, sexual, and neglect and report anything of concern to the Designated Safeguarding lead

• Parents are responsible for dropping off their child directly and collecting their child directly from a team member of The Arts House at all lessons, activities and events organised by The Arts House. Children must be supervised at all times and must be accompanied by a parent or team member at all times, unless they are using the toilet (toilet policy below).
• The Arts House has an exit procedure which ensures the safe collection of students and this will be communicated to parents and team members at the venue. 
• For off-site events, parents will receive detailed information about the event, including transportation arrangements, supervision provided, and emergency contact information.
• The Arts House will maintain appropriate teacher-to-child ratios during all activities to ensure adequate supervision and safety.

• Teachers and principal will show all students where the toilets are on their first day
• Teachers and students will have separate toilet facilities
• Teachers will direct all students to go to the toilet in groups of 3 or more. Students aged 3-6 years of age will be accompanied to the toilet by the DBS checked principal or DBS checked teaching assistant
• Depending on the venue, the team members should make a judgement on whether or not to escort the older students 

• The Arts House will obtain written consent from parents before photographing or filming children for promotional or educational purposes.
• Images and videos will be stored securely and only accessed by authorised personnel.
• Parents have the right to request that their child not be photographed or filmed, and such requests will be respected.

• Students should abide by the Student Code of conduct (as detailed below) at all times.
• Bullying, harassment, or any form of aggressive behaviour will not be tolerated at The Arts House. 
• Any incidents of bullying or misconduct will be addressed promptly and appropriately, with involvement from parents as necessary.
• The Arts House reserves the right to take disciplinary action, including suspension or expulsion, against individuals who engage in bullying or misconduct.

1. Physical Abuse:

Physical abuse encompasses any non-accidental injury or harm inflicted upon a child or young person, either intentionally or through neglectful failure to protect them. Indicators of physical abuse include unexplained bruises or injuries, particularly those that do not align with the explanation provided. Bruises may appear in areas away from bony prominences, such as the face, back, stomach, arms, buttocks, ears, and hands. Patterns of bruising, such as multiple bruises in clusters or of uniform shape, may suggest physical abuse. Other signs include bruises carrying the imprint of an implement, cigarette burns, adult bite marks, or scalds. Furthermore, delays in seeking medical treatment for a child who exhibits signs of pain or illness can also raise concerns. Behavioural changes such as fear of parental approach, aggressive behaviour, flinching, reluctance to change clothes, depression, or running away from home may also indicate physical abuse.

2. Emotional Abuse:

Emotional abuse occurs within a relationship between a caregiver and a child or young person, resulting in adverse effects on their behaviour or physical functioning. It can manifest through taunting, belittling, or putting down the child or young person. Emotional abuse may also involve restricting their interaction with peers. Signs of emotional abuse include failure to thrive or grow, sudden speech disorders, or developmental delays. Behavioural changes like neurotic behaviour, inability to play, fear of parental approach, or self-harm may also indicate emotional abuse.

3. Sexual Abuse:

Sexual abuse involves the use of a child or young person for gratification or sexual arousal by themselves or others. Signs of sexual abuse may include pain or itching in the genital or anal areas, bruising or bleeding in these areas, sexually transmitted diseases, vaginal discharge, or discomfort when walking or sitting down. Behavioral changes such as sudden aggression or withdrawal, fear of being left with specific individuals, knowledge of sexual matters beyond their age, self-harm, or acting in a sexually explicit manner towards adults may also indicate sexual abuse.

4. Neglect:

Neglect occurs when a child or young person suffers significant harm or impairment of development due to deprivation of basic needs such as food, clothing, warmth, hygiene, intellectual stimulation, supervision, safety, attachment, or affection from adults, or medical care. Physical signs of neglect include hunger, poor hygiene, loss of weight, or inappropriate dress for weather conditions.

5. Bullying:

Bullying involves behaviour that causes harm to others, such as name-calling, hitting, pushing, spreading rumours, threatening, or undermining. Signs of bullying may include physical injuries like unexplained bruises, reluctance to attend school, declining academic performance, changes in behaviour, asking for money, nervousness, loss of confidence, eating or sleeping problems, or bullying others.

It is not the responsibility of anyone working at The Arts House to decide whether or not a child/young person is being abused or might be abused. However, there is a responsibility to act on concerns to protect children and young people in order that the appropriate person can then make enquiries and take any necessary action to protect the child/person. If you become aware of any issue or complaint relating to the welfare or wellbeing of children and young people then you should raise these with the Designated Safeguarding Lead who will be responsible for documenting your concern on an Incident Report Form. All concerns will be considered and a decision reached as to whether the concern should be referred to Social Services

• Any safeguarding concerns or incidents should be reported immediately to the designated Safeguarding Lead, Joseph Greenslade.
• The Safeguarding Lead will consult with local authorities and social services to determine the appropriate course of action.
• The incident report form will be used to document incidents or disclosures, including information about the nature of the allegation, witnesses present, and any actions taken.

• Receive: Listen without displaying shock, accept what is said calmly, make notes.
• Reassure: Reassure the child/young person, assure them they are not to blame.
• React: Take what is said seriously, do not ask leading questions, explain the next steps.
• Record: Make brief notes, record date, time, place, persons present, and any non-verbal behaviour.

• Treat everyone with dignity and respect, set a positive example, and treat all children and young people equally.
• Plan activities involving more than one other person present, respect privacy, and avoid inappropriate behaviour or contact.
• Allow children and young people to talk about concerns, take allegations or concerns seriously, and report them immediately.
• Avoid forming inappropriate relationships with children, engage in unacceptable behaviour, or make suggestive remarks or threats.

At The Arts House, we are committed to providing a safe, supportive, and inclusive environment for all students aged 3-18 years. Our code of conduct outlines the expectations and behaviours that students are expected to uphold while attending classes, events, or activities at our institution. By adhering to these guidelines, students contribute to a positive learning experience for themselves and their peers.

1. Respect for Others:

a. Treat everyone with kindness, dignity, and respect, regardless of differences in background, beliefs, or abilities.

b. Listen attentively to teachers, staff, and fellow students during class or group activities.

c. Refrain from engaging in any form of bullying, harassment, or discrimination towards others.

2. Cooperation and Collaboration:

a. Work collaboratively with classmates and instructors to create a supportive learning environment.

b. Share materials and equipment responsibly and ensure they are returned in good condition.

c. Contribute positively to group discussions and activities, respecting the ideas and opinions of others.

3. Attendance and Punctuality:

a. Attend all classes, rehearsals, performances, and other scheduled activities regularly and punctually.

b. Notify the appropriate staff member in advance if unable to attend a class or event due to illness or other circumstances.

4. Personal Conduct:

a. Maintain appropriate behaviour at all times, both inside the classroom and within the premises of The Arts House.

b. Refrain from disruptive behaviour, including running, shouting, or engaging in activities that may endanger oneself or others.

c. Use language that is respectful and appropriate for the learning environment, refraining from the use of profanity or offensive language.

5. Dress Code:

a. Dress appropriately for the activities or classes attended, by wearing your compulsory Arts House t-shirt and joggers and trainers (preferably white) or black jazz shoes. 

b. Follow any specific dress code requirements communicated by instructors or staff for performances or special events.

6. Care of Facilities and Equipment:

a. Respect the property of The Arts House, including facilities, equipment, instruments, costumes, props, and other resources.

b. Use equipment responsibly, following instructions for their proper care and maintenance.

7. Compliance with Policies and Procedures:

a. Familiarise oneself with and adhere to all policies, rules, and procedures established by The Arts House.

b. Seek clarification from instructors or staff if uncertain about any policy or guideline.

8. Communication:

a. Communicate openly and respectfully with teachers, team members, and fellow students regarding any concerns or issues.

b. Report any incidents of misconduct, bullying, harassment, or safety concerns to the appropriate staff member promptly.

9. Positive Attitude and Effort:

a. Approach classes and activities with a positive attitude, enthusiasm, and willingness to learn.

b. Strive to achieve personal best and contribute positively to the overall learning environment.

10. Parental Involvement:

a. Encourage parental involvement and cooperation in supporting the student's learning journey at The Arts House.

b. Communicate regularly with parents or guardians regarding progress, achievements, and any concerns.

• Any appeals or grievances related to safeguarding concerns should be submitted in writing to The Arts House via our website.
• The organisation will conduct a thorough investigation of the appeal or grievance and take appropriate action based on its findings.
• The safeguarding policy of The Arts House will be reviewed annually to ensure that it remains up-to-date and effective in safeguarding the welfare of children and young people.

Complaints or concerns about a staff member, volunteer or other adult please contact:

 Name: Joseph Greenslade

 Phone: 07870465540

 Email: joseph@theartshousegroup.com

We are committed to reviewing our policy and good practice annually.

This policy was last reviewed on: 2/7/24

NSPCC Helpline

0808 800 5000

Children's First Contact Service (CFCS) - Sutton

CFCS is a single, quick and easy referral and assessment pathway to access Children’s Social Care in the London borough of Sutton.

Tel: 020 8770 6001

Out of hours number: 020 8770 5000

Email: childrensfirstcontactservice@sutton.gov.uk

Children's Single Point of Access (C-SPA) - Surrey

If you are a child or young person being abused or neglected, or an adult who is concerned about a child or young person's safety and wellbeing, you can contact the Children's Services 'Single Point of Access' between 9am to 5pm on Monday to Friday.

Tel: 0300 470 9100

Out of hours number: 01483 517898

Email: cspa@surreycc.gov.uk

Out of hours email: edt.ssd@surreycc.gov.uk

Useful links: KCSIE2023